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+---
+title: "GTD: Getting Things Done"
+slug: gtd
+author: Stefan Imhoff
+date: 2007-11-24T01:15:00+02:00
+description: "I’ve been working with GTD (Getting Things Done) for 1.5 years: An Introduction to Organization and Self-Management with GTD."
+tags: ["productivity", "self-improvement"]
+---
+
+## One and a Half Years With GTD
+
+For one and a half years I use now the principles of _GTD_ (<em>Getting Things Done</em>®), from the book by _David Allen_, to organize my tasks.
+
+In his book _<AffiliateLink asin="0143126563" text="Getting Things Done: The Art of Stress-Free Productivity" />_, David Allen introduces an interesting system that allows you to do your tasks efficiently.
+
+<Bookshelf>
+	<AmazonBook asin="0143126563" />
+</Bookshelf>
+
+In any case, I think that one _gets_ the everyday madness governed by Allen’s system.
+
+## The GTD Basics
+
+<Figure caption="This is what the inbox looked like before I sorted all loose ends">
+	<Image src="/assets/images/posts/gtd-before.jpg" alt="My desk before" />
+</Figure>
+
+GTD uses the concept of _contexts_, which are certain situations/places to which a task is assigned (telephone, home, care, or similar). Besides, there can be an allocation to a _project_.
+
+Tasks are done within a context, which means you do several calls at once if you’re on the phone.
+
+In GTD, everything unsorted that comes on the table is moved to an Inbox. These can be a variety of things, consisting of e-mails, mail, voice memos, notes, or scribbles. The Inbox will be emptied at a picked time—for example, Friday afternoon or every day at 18:00—with each task being processed, leaving nothing unprocessed in the Inbox.
+
+Depending on the estimated effort, the tasks are either completed immediately (if the duration is about 2 minutes) or moved to another location. If the task is part of a multipart process, a project is created to which you assign the task.
+
+Things can additionally be moved as reference material for later (like a brochure).
+
+You might not do a task currently because you have no time or no active interest in it. It might be interesting enough to keep it. You move these types of tasks to a _Someday_ list. It can be reviewed now and then. Thus, the ideas are not lost but do not burden the head.
+
+Tasks can be delegated to other people or planned for certain times. If you have to wait for someone else to do a task, you assign it to the context of _Waiting_.
+
+## GTD in Everyday Life
+
+<Figure caption="This is what the inbox looked like after sorting all loose ends">
+	<Image src="/assets/images/posts/gtd-after.jpg" alt="My desk afterward" />
+</Figure>
+
+GTD may look complicated or awkward, but it helps immensely to prevent keeping pondering.
+
+After a short time of adjustment, I got used to this way of working. I quickly took over the habit of writing every thought and classifying them by the GTD principles. I never forget important things again, and even small ideas do not disappear from my head.
+
+Ideally, you have certain **work tools** that can vary depending on the person and circumstances. I use a combination of web applications, text files, [Moleskine®](http://moleskine.com) notebook, and post-its® in different places (on the bedside table).
+
+For computer professionals, numerous systems and programs allow GTD digital. Thus, the right work tool should be found for everyone. Whole sites and weblogs deal with GTD (for example [lifehack.org](https://www.lifehack.org/), [Lifehacker](https://lifehacker.com/) or [43 Folders](http://www.43folders.com/)).
+
+## The Right GTD Solution?
+
+Since I met GTD for the first time, I’m looking for and testing alternative solutions for Allen’s system.
+
+The perfect system in the daily implementation doesn’t exist for me, with **all** solutions you have to compromise. When a neural interface has been developed, in which one can feed their thoughts instantly in text form and can retrieve them directly and anywhere on the retina, I will be satisfied.
+
+The GTD solutions I’ve seen have been either too simple or too complex for me.
+
+Simple systems, such as pure text, did not work for me. Certain things always remained outside. I’ve been testing an interesting candidate with [TaskPaper](http://www.hogbaysoftware.com/products/taskpaper) over the last few weeks, which did not allow me to schedule appointments and so was not good enough for the long-term test. Let's see how the software evolves.
+
+The **complex systems**, which allowed various lists, keywords, various data, and mappings, were too time-consuming.
+
+Key features for me are:
+
+1. **Location independence**, since I am an employee, I want to capture my thoughts from different places.
+2. **System independence** is not relevant for me, but I aim to avoid depending on certain operating systems.
+3. Assigning **Appointments** is for me a separation between a diary and _Next Actions_ and is out of the question.
+4. **Fast and easy** is important, ideally to create tasks without a mouse.
+
+At the same time, I've sometimes gone double-tracked to test a new system, but I use my primary tool.
+
+## Update
+
+After its release in 2009, I started using [Things](https://culturedcode.com/things/) by Cultured Code. After using it for a few years, updates became scarce, and the next version was late for years. I tried meanwhile alternative solutions, but some months after the release of **Things 3** I switched back, because of its easy-to-use interface and instant synchronization speed.